Café Cost Calculator — Know Your True Cost per Cup Before You Set a Price

Your cappuccino sells well every single day — so why is there nothing left at the end of the month? For most cafés the answer isn't in the cup; it's in the numbers nobody sits down to run. Rent, wages, and the slow depreciation of your espresso machine are hiding inside every drink you serve. Too many owners price by looking at the café next door, even though no two cost structures are alike.


Preda Roasting House has worked alongside cafés across Thailand for over twenty years, and we've seen excellent coffee fail on bad pricing far too often. So we built this tool: a way for any café owner to see their true cost per cup in about five minutes — no spreadsheets, no accounting background required.

What the calculator works out for you

1. Operating cost per cup — Enter your wages, rent, utilities and key equipment. The tool handles depreciation automatically and shows the hidden overhead riding on every cup you sell — the number most cafés never see, and the reason busy shops still lose money.


2. Recommended selling price — Beans, milk, syrup, cup and overhead combined, then priced to hit the net profit target you choose, with a visual breakdown showing exactly where every baht in a cup goes.


3. Break-even point — How many cups a day keep you above water? See your monthly profit or loss at 50, 80, or 120 cups a day before making big decisions like hiring or expanding.


4. Menu-by-menu comparison — Americano, latte, mocha and cold brew don't cost the same to make, so they shouldn't earn the same by guesswork. Adjust each recipe and see which menu is truly carrying your café.

H2: Free for every Good Shot café

The full calculator is a privilege for cafés using Good Shot For Cafe — 100% Thai Arabica, roasted specifically for café and espresso-bar workflows at a price that keeps your costs under control.

Order Good Shot and receive your café's personal access code instantly via Line @preda.coffee. Every code is unique — unlock the tool and it greets you with your own café's name. Good Shot customers can also book a free one-on-one Profitability Session with the Preda team to talk through their numbers.


Shop Good Shot For Cafe
Get your access code via Line @preda.coffee

Good Shot customers — enter your café's code below.


FAQ

Q: I'm still planning my café — can I use it?

A: The full tool is for Good Shot customers, but if you're planning a café, message us on Line @preda.coffee — we're happy to walk through your cost structure, and new cafés can mention the code STARTER for our Starter Kit.


Q: What should my cost per cup be? A: There's no universal number — rent in central Bangkok and a provincial town differ several times over. The common rule of thumb is a food cost of 25–35% of the selling price; the calculator shows your café's exact percentage so you know where you stand.


Q: Where does my data go? A: Nowhere. Everything is calculated on your own device and nothing is stored or sent — close the page and it's gone. Enter your real numbers with confidence.


Q: Does it work on mobile? A: Yes — it's designed mobile-first and opens straight from a Line link.